Terms of use

Effective Date: 13th November 2025

We at 1UPVMS understand how much you value your privacy and care about how your personal information and data are collected, used, and shared. We take your privacy very seriously. Please read the following carefully to understand how our privacy policy ensures fairness, transparency, and accountability in collecting and processing your personal data.

By using or accessing our website in any manner, you acknowledge that you accept the practices and policies outlined in this Privacy Policy and consent to our collection and use of your information in accordance with it.

You are viewing this on the website (the “Site”) of 1UPVMS, registered under Datapeace AI Technologies Pvt. Ltd. (“1UPVMS”, “we”, “us”, and/or “our”). This Site is operated by 1UPVMS and provides information about our services offered through the Site, web applications, mobile applications, and related services (collectively, the “Services”).

This Privacy Policy describes how 1UPVMS collects, uses, and discloses information, and what choices you have with respect to that information.

Note: These Services are intended only for Indian nationals residing in India.

1. Acceptance and Updates

By accessing or using our Services, you agree to this Privacy Policy. We reserve the right to modify or update this policy at any time. Any changes will be posted on this page, and continued use of the Services after such updates will mean you accept the revised terms. Please check this page regularly to stay informed about updates.

2. Scope

Our Terms of Use and this Privacy Policy together form the complete and binding agreement (“Agreement”) between you (“User”, “Company Representative”, or “Client”) and us. Your use of 1UPVMS, our website, or any related Services confirms that you agree to this Privacy Policy.

If you use our Services on behalf of another person or organization, you represent that you are authorized to accept this Privacy Policy on their behalf.

3. Data Controller and Processor

We collect and control your data as per this Privacy Policy. However, in cases where our Clients use our Services to collect visitor information (for example, through our Visitor Management System), the Client is the data controller, and 1UPVMS acts as their data processor.

If you are a visitor at one of our Client’s premises, please refer to that Client’s privacy policy for details on how your data is processed.

4. Applicability

This Privacy Policy applies only to:

Users and organizations operating within the Republic of India, and
Indian nationals residing in India.

Users outside India or those subject to other jurisdictional privacy laws (e.g., GDPR) are responsible for their own compliance.

5. Information We Collect

1UPVMS collects only the data necessary to deliver and improve our Services effectively.

We may collect:

Name, email address, and contact number
Organization or company name
IP address, device information, and browser type
Location (for visitor verification purposes)
Usage data and preferences when using our website or app
Visitor photographs, identification details, and access logs (in case of physical visitor management)

We may also collect non-identifiable data such as analytics, aggregated usage patterns, and system logs.

6. Cookies and Tracking Technologies

We use cookies and similar technologies to enhance functionality and analyze usage patterns. These may include:

Session Cookies: To operate our Service
Preference Cookies: To remember your settings
Security Cookies: For protection and authentication
Advertising Cookies: To serve relevant offers

You can modify your cookie settings through your browser, but certain features may not function properly if cookies are disabled.

7. Use of Data

We collect and process data to:

Provide, maintain, and improve our Services
Facilitate visitor registration and verification
Enhance user experience and site performance
Communicate important updates or offers
Prevent fraud or unauthorized access
Comply with legal obligations under Indian law

Your personal information will not be sold, leased, or shared with any third party unless required by law or explicitly permitted by you.

8. Data Retention

We retain personal data only for as long as necessary to fulfill the purposes outlined in this Privacy Policy or as required by law. Data may be stored on secure servers located within India.

9. Data Security

1UPVMS employs industry-standard technical and organizational measures to safeguard your data against unauthorized access, alteration, disclosure, or destruction. While we take all reasonable measures to protect your data, no method of transmission over the internet or storage system can be guaranteed 100% secure.

10. Children’s Privacy

1UPVMS does not knowingly collect data from individuals under the age of 18. If you believe a minor has provided us with personal data, please contact us at info@1upvms.com, and we will promptly delete such information.

11. Third-Party Links

Our website may contain links to external websites or applications. We are not responsible for the content, data protection, or privacy practices of such third-party websites. Please review their policies before sharing your information.

12. Transfer of Data

All collected data is processed and stored within India.
If you access our Services from outside India, you consent to the transfer of your data to India, where privacy laws may differ from your jurisdiction.

13. User Rights and Data Control

You may:

Request a copy of your data
Ask for correction or deletion of inaccurate information
Withdraw consent for data use (subject to legal obligations)

To exercise these rights, contact us at info@1upvms.com.

14. Changes to This Policy

We may update this Privacy Policy periodically. Updates will be reflected on this page with a new “Effective Date.” Continued use of the Services after updates means you agree to the revised terms.

15. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or data handling practices, please contact:

Email: info@1upvms.com

Registered Office: Datapeace AI Technologies Pvt. Ltd.,
B1/H3, Mohan Cooperative Industrial Area, Mathura Road, New Delhi, India.

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